There’s a lot of excitement at SDL about the SDL Trados Studio 2014 release – the new ribbon UI, new alignment, and many other features. As the Product Manager for SDL Studio GroupShare 2014, I’m most excited about the new features that integrate with GroupShare 2014 servers. From the beginning, GroupShare and Studio have been designed to work together, and we’ve put some really exciting new features in to the 2014 releases.
The File Assignment Layout
Just as in Studio 2011, the Files View has a list of layouts. You can customize each layout, or even add your own layouts to suit your own preferred way of working. In Studio 2014, there is a new layout –“File assignment layout” – and some new fields for managing GroupShare 2014 projects.
With GroupShare 2014, we’ve introduced a new assignment feature which enables you to plan how your server-based projects should proceed. Each language file can now be assigned to one or more team members for each of 4 phases – preparation, translation, review, and finalization. So you could, for instance, assign all of your Spanish translations to one translator and a reviewer who usually works with them. For your French translations, you might have 2 or 3 translators working on the same material, so you can assign those as appropriate. As team members finish working on a file, they can change the phase of the project, and the team members in the new phase will receive an email notification.
The phases of a project are not strictly connected to a file’s confirmation state, and phase changes are done manually by team members – there is no “workflow engine” automatically triggering tasks, although there is an implied order to how things are expected to go. So if you are a strict project manager, everyone knows what their role is and how the project should proceed. But if you are more informal, you can use simply agree offline how you want to work, and use the assignment phases as a way of communicating when a file is ready for someone else.
Security and compatibility – the FAQs about Assignment
One of the biggest feature requests we had for GroupShare 2014 has been security around what certain translators should be able to see. Users who are “External Translators” will only see files that they have specifically been assigned. They will also not be able to see who the other team members are. This helps ensure that confidential files are only available to those who need access.
What about translators who don’t have 2014? As long as team members have Studio 2011 (Freelance or Professional), they can open server projects. They won’t be able to see or change assignment and phase information, but GroupShare will manage which files they have access to, and they will be able to check files out/in when the file is in the correct phase.
You’ll be hearing more about GroupShare 2014 as we get closer to launch, but hopefully this preview will give you an idea of what to expect. We’re also planning another blog post to tell you about some of the things we’ve done to improve performance of GroupShare, so look for that coming soon.